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Integration Specialist

Waverly Advisors’ primary goal is to serve our clients, one another, and our communities. We aren’t your typical wealth management firm. Our intense client focus is at the center of everything we do. We go far beyond just managing our clients’ investments, offering truly in-depth financial planning. We set ourselves apart by actually living and acting on our guiding principle, ‘Serve.’ It is the reason we go to work every day.

In this role, you’ll be challenged to take on work that upholds our guiding principle and drives Waverly Advisors forward. We hope you’ll grow as a person and leader in your field and transform those around you as well.

We are looking to add an Integration Specialist to our team, ideally working in our Birmingham, AL headquarters.  The Integration Specialist is an essential part of the Waverly Advisors team and our M&A strategy. As an Integration Specialist working in the pre-close phase of acquisitions, you will be responsible for the collection and analysis of data from the selling firm as we complete due diligence.  Additionally, you will own the process for obtaining and tracking client consent.  You will work closely with the rest of the pre-close integration team as well as build positive relationships with clients.  A successful candidate will be able to effectively communicate with clients and team members and have excellent attention to detail, an energetic and positive mindset, and a willingness to learn.  Resiliency, flexibility, and the ability to anticipate needs are necessary in all tasks and responsibilities.

Responsibilities:

• Work with selling firms to identify fields within their Portfolio Management System and CRM for data mapping.
• Export and map data from selling firm systems into the master spreadsheet.
• Review data from the master spreadsheet for accuracy, errors, inconsistencies, and missing information.
• Maintain detailed documentation of data mining processes, decisions, and configurations for reference.
• Review and examine components of the master spreadsheet with selling firms to analyze and understand business processes and practices.
• Perform analysis on several categories of selling firm data for internal reporting.
• Review selling firm vendor list and add applicable vendors to master spreadsheet.
• Compare contracts to master spreadsheet for accuracy.
• Direct the client consent process for partner firms including creating and sending DocuSign packages, training selling firm on processes, and reviewing all client communications for accuracy.
• Conduct audits of client consent agreements to track completion and accuracy.
• Produce additional reports or create dashboards to provide insights on integration data.
• Contribute to additional projects as they arise.

Travel:

• Minimal travel is required.

Our Ideal Candidate Will:

• Be proficient in Microsoft Excel and have data mining experience.
• Have experience with creation and execution of DocuSign packages.
• Have experience with mail merges in Microsoft Word.
• Understand Microsoft Office Suite and be willing to learn and quickly grasp firm technologies.
• Be a detail-oriented self-starter who is motivated by serving others and completing tasks efficiently and with excellence.
• Possess excellent communication and organizational skills and have a willingness to learn.
• Proactively initiate action and anticipate the needs of those the role supports.
• Exhibit strong initiative and a team player mentality.
• Have a can-do attitude where no task is too big or small.
• Read and connect with people and respond accordingly in varying situations.
• Adapt to changing priorities and conditions while maintaining a positive attitude and achieving performance standards.
• Exercise independent time management skills with the ability to structure responsibilities, tasks, and project management while prioritizing and ensuring deadlines are met.
• Handle confidential and sensitive information with discretion and professionalism.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Benefits:

• Health, Dental, and Vision benefit options.
• 401K.
• Nine paid holiday days per year, plus two floating holidays.
• Extra vacation day on your birthday week.
• Three weeks of PTO, increasing to four weeks after three years of service, and five weeks after eight years of service.
• Four weeks paid sabbatical program after seven consecutive years of service, maximum of two sabbaticals while employed with us.
• Compensation commensurate with experience.

Legal:

Waverly Advisors, LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by federal, state, or local law.

If you believe you would be a good fit for our Integration team and would like to be considered for this position, please email the Waverly Human Resources Department.

Apply Now

Client Service Associate

Waverly Advisors’ primary goal is to serve our clients, one another, and our communities. We aren’t your typical wealth management firm. Our intense client focus is at the center of everything we do. We go far beyond just managing our clients’ investments, offering truly in-depth financial planning. We set ourselves apart by actually living and acting on our guiding principle, ‘Serve.’ It is the reason we go to work every day.

In this role, you’ll be challenged to take on work that upholds our guiding principle and drives Waverly Advisors forward. We hope you’ll grow as a person and leader in your field and transform those around you as well.

We are looking to add a Client Service Associate to our team in either our Merrillville, IN or Deerfield, IL offices. The Client Service Associate is an essential part of the Waverly Advisors team, regularly serving as the liaison between clients and advisors/financial planners, as part of our overall client experience. A successful candidate will have the ability to effectively communicate with clients and team members, excellent attention to detail, strong written and verbal communication skills, an energetic and positive attitude, and a willingness to learn. Organizational skills, resiliency and flexibility, promptness. and the ability to anticipate needs are necessary in all tasks and responsibilities.

Responsibilities:

• Provides all client service support including account applications, custodial paperwork, investment advisory agreements and money movements.
• Responds to all internal and external client requests in a timely manner.
• Processes all documents from clients including advisory agreements, account applications or other custodial paperwork.
• Assists in all meeting preparation including binding and preparing presentation materials.
• Coordinates with Private Fund team on any alternative investment subscriptions and redemptions.
• Reviews all quarterly reports and invoices, and schedules clients’ quarterly reviews with advisors.
• Works directly with a variety of financial custodians (Schwab, Fidelity, Pershing, etc.) to establish, maintain and update all new and existing client accounts.
• Tracks and updates client-related information in SharePoint and Redtail including but not limited to contact information, investment advisory agreements, client-related notes and correspondence and other relevant information or documentation.
• Tracks information sent to financial custodians for verification of receipt and completed work.
• Assists with tracking client money movement requests and communicating that information to Advisors and Planners.
• Notifies Wealth Advisors if trades are needed related to client money movement requests.
• Processes Required Minimum Distributions (RMD’s) for clients on an annual basis.
• Follows Waverly compliance policies and procedures related to client requests and other matters.

Travel:

• Minimal travel is required.

Qualifications and Experience:

• At least 1 year of client service experience in financial services.
• Bachelor’s Degree or higher or, in lieu of a college degree, 5 years of experience in financial services.
• Familiarity with portfolio accounting systems and client relationship management software is preferred.
• Proficiency in Microsoft Office.
• Experience with Schwab, Fidelity, and/or Pershing preferred.

Competencies and Skills:

• Proactive, team player who values building positive relationships with clients and colleagues.
• Detail-oriented self-starter.
• Highly organized.
• Strong verbal and written communication skills.
• Can-do attitude where no task is too big or small.
• Ability to juggle demands of multiple people and deadlines.
• Positive attitude with a willingness to learn.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

Benefits:

• Health, Dental, and Vision benefit options.
• 401K.
• Nine paid holiday days per year, plus two floating holidays.
• Extra vacation day on your birthday week.
• Three weeks of PTO, increasing to four weeks after three years of service, and five weeks after eight years of service.
• Four weeks paid sabbatical program after seven consecutive years of service, maximum of two sabbaticals while employed with us.
• Compensation commensurate with experience.

Legal:

Waverly Advisors, LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by federal, state, or local law.

Interested in applying?:

If you believe you or someone you know would be a good fit for our team and would like to be considered for this position, please apply via LinkedIn.

Apply Now

Senior Investment Analyst

Waverly Advisors’ primary goal is to serve our clients, one another, and our communities. We aren’t your typical wealth management firm. Our intense client focus is at the center of everything we do. We go far beyond just managing our clients’ investments, offering truly in-depth financial planning. We set ourselves apart by actually living and acting on our guiding principle, ‘Serve.’ It is the reason we go to work every day.

In this role, you’ll be challenged to take on work that upholds our guiding principle and drives Waverly Advisors forward. We hope you’ll grow as a person and leader in your field and transform those around you as well.

We are looking to add a Senior Investment Analyst to our Private Markets team in our Atlanta, GA office, reporting directly to the Chief Investment Officer of Private Markets. As a Senior Investment Analyst, you will play a significant role in sourcing, evaluating, analyzing, and managing private market investments.

This position requires strong communication skills, a curious and investigative mindset, and a technical understanding of financial markets and alternative investment strategies such as real estate and private credit. Your expertise will be essential in providing strategic insights and recommendations to optimize portfolio performance and achieve investment objectives.

Senior Investment Analyst Responsibilities:

• Conduct thorough strategy and operational due diligence on private investments, in particular real estate and private credit.
• Write investment memos and prepare presentations making investment recommendations supported by thorough analysis.
• Defend investment recommendations and engage in critical analysis alongside the research team and Investment Committee in a collegial atmosphere grounded in mutual respect.
• Identify market trends, macroeconomic factors, and regulatory developments that may inform investment decisions and identify potential risks and opportunities.
• Assist in the creation and design of materials used to communicate effectively with clients and advisors across a variety of channels.

Required Qualifications and Skills:

• Bachelor’s degree in finance, economics, or a related field.
• 5+ years of experience in investment analysis, preferably within private markets.
• Demonstrable experience running a due diligence process on private fund investment opportunities.
• Effective communication and presentation skills, with the ability to convey complex ideas and analysis to diverse audiences.
• Attention to detail and commitment to note taking.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Demonstrate integrity, professionalism, and ethical conduct in all aspects of work.
• Desire to grow your network.
• Proficiency in in Microsoft Excel and PowerPoint.

Preferred Qualifications:

• CFA designation is highly desirable.
• Experience working in financial services.
• Real Estate expertise a plus.

Travel:

• Moderate travel is required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

Benefits:

• Health, Dental, and Vision benefit options.
• 401K.
• Nine paid holiday days per year, plus two floating holidays.
• Extra vacation day on your birthday week.
• Three weeks of PTO, increasing to four weeks after three years of service and five weeks after 8 years of service.
• Four weeks paid sabbatical program after seven consecutive years of service, maximum of two sabbaticals while employed.
• Compensation commensurate with experience.

Legal:

Waverly Advisors, LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by federal, state, or local law.

Interested in applying?:

If you believe you or someone you know would be a good fit for our Investment Team and would like to be considered for this position, please apply via LinkedIn.

Apply Now

Billing Associate

Waverly Advisors’ primary goal is to serve our clients, one another, and our communities. We aren’t your typical wealth management firm. Our intense client focus is at the center of everything we do. We go far beyond just managing our clients’ investments, offering truly in-depth financial planning. We set ourselves apart by actually living and acting on our guiding principle, ‘Serve.’ It is the reason we go to work every day.

In this role, you’ll be challenged to take on work that upholds our guiding principle and drives Waverly Advisors forward. We hope you’ll grow as a person and leader in your field and transform those around you as well.

We are looking to add a Billing Associate to our team in any of our offices or working remotely. The Billing Associate is an essential part of the Waverly Advisors team. A successful candidate will be task-oriented and have excellent attention to detail and strong organizational skills.  Resiliency, flexibility, and promptness are necessary in all tasks and responsibilities.

Responsibilities:

• Generate bills, client performance and revenue reports, and collecting fees.
• Create and maintain households and accounts for clients, including account transfers to multiple custodians and in the portfolio management system (Orion).
• Produce ad hoc reports and data queries within the portfolio management system.
• Enter adjustments into the portfolio management system.
• Work with the Compliance department to ensure compliance with contracts and applicable rules/regulations. Assist with compliance and regulatory audits or exams when necessary.
• Educate or train others regarding the quarterly billing and reporting process and the portfolio accounting software to ensure all have a strong knowledge of billing as it relates to their individual role.
• Set up new accounts and cancel closed accounts in billing software.
• Initiate and process batches of new client fees.
• Work cross-functionally across the organization to resolve billing-related questions.

Travel:

• Minimal travel is required.

Qualifications and Experience:

• Billing experience within an RIA strongly preferred.
• Portfolio management experience strongly preferred (Orion, Black Diamond, Tamarac).
• Familiarity with portfolio accounting systems strongly preferred.
• Experience with financial custodians preferred (Schwab, Pershing, and Fidelity).
• Proficiency in Excel.

Competencies and Skills:

• Proactive, team player who is motivated by serving clients and colleagues.
• Highly organized, detail-oriented self-starter with high sense of urgency to complete tasks.
• Positive attitude with a willingness to learn.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

Benefits:

• Health, Dental, and Vision benefit options.
• 401K.
• Nine paid holiday days per year, plus two floating holidays.
• Extra vacation day on your birthday week.
• Three weeks of PTO, increasing to four weeks after three years of service (PTO is accrued quarterly).
• Four weeks paid sabbatical program after seven consecutive years of service, maximum of two sabbaticals while employed with us.
• Compensation commensurate with experience.

Legal:

Waverly Advisors, LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by federal, state, or local law.

Interested in applying?

If you believe you would be a good fit for our Billing team and would like to be considered for this position, please apply via LinkedIn.